Accounting Clerk

About This Role

An Accounting Clerk provides accurate and timely financial and administrative support for Lambton Public Health. The position is responsible for accounts payable and receivable activities, cash receipting and deposits, routine purchasing administration, purchasing card and expense documentation review, inventory and asset documentation, and the maintenance of complete financial records.

Responsibilities

• Reconcile all invoices with the appropriate purchase requests, purchase orders, and packing slips
• Process account payables by preparing Voucher Input Forms for input into the County’s finance system, code costs to appropriate general ledger accounts, and account for GST charges
• Ensure payables are submitted on a timely basis to the County
• Produce reports as required
• Prepare and invoice companies, agencies, doctors, and clients for any applicable services such as vaccines, thermometers, counselling, teaching, and immunizations
• Ensure all payments are received on a timely basis
• Send out notices for any overdue amounts
• Maintain POS systems in alignment with County policies and directives
• Document all cash deposits in County financial systems
• Balance batches and create cash receipts for all monies
• Prepare bank deposit slips and month-end cash receipts journal entry
• Assist staff with cash receipting, reports, and inquiries
• Verify approvals, coding, prices, quantities, taxes, receipts, and supporting documentation
• Complete routine Public Health purchases from approved purchase requests following County policy, budgets, and delegated authority
• Place orders, track inventory, maintain records, and resolve supplier, delivery, receiving, and invoice issues
• Review monthly purchasing card reconciliations; receipts, business purpose, coding, HST, and approvals
• Review and verify staff mileage claims and applicable allowances under collective agreements, County policies, and verification procedures
• Maintain resource and asset management tools for consumables and non-tangible assets to support inventory management and disposal of assets
• Maintain supporting documentation; escalate incomplete submissions, discrepancies, exceptions, or potential non-compliance to the Manager, Health Promotion
• Provide day-to-day procedural guidance and support to all LPH staff for accounts payable and receivable, cash receipting and deposits, and financial compliance and asset management
• Prepare routine transactional, receivables, cash-receipting, deposit, purchase-order, and exception reports as assigned
• Provide supporting schedules and documentation for management review, month-end processes, internal review, and audit requests