Accounting Clerk

About This Role

Under the general direction of the Accounting Manager, the Accounting Clerk provides administrative and staff support for budget analysis, financial reporting, accounts payable, payroll, and insurance management. This role is ideal for someone who can assist with financial reporting, budget development, and insurance policy administration.

Responsibilities

• Assist in the development of the annual City Budget, Official Statement, and Annual Comprehensive Financial Report
• Prepare draft statistical section of the ACFR
• Assist with preparation of audit support materials
• Prepare the annual TIF report to overlying taxing jurisdiction for Accounting Manager review
• Update the TIF master files for annual transactions, debt service changes, and changes in increment value
• Provide basic department financial information to requesting departments and answer basic questions after analyzing financial data
• Research and prepare expenditure and revenue reports and project cost analyses
• Update spreadsheets used in the distribution of certain costs such as TIF administration charges and Room Tax
• Prepare insurance renewals for property insurance, liability, auto physical damage, boiler, employee honesty, and workers compensation policies
• Update and process amendments to the auto physical damage and property insurance policies
• Prepare auto and property claims for damages
• Assist staff with insurance needs such such as certificates of insurance and third party billings
• Prepare the budget allocation for property, liability, workers compensation and other insurance costs
• Prepare adjusting journal entries, journal imports into the accounting system, and billings to outside agencies for City services
• Administer purchasing card disbursement, review supporting invoices and supervisor approvals, and prepare file for batch upload

Important Details

• Reports to: Accounting Manager
• Regular work contact with: Department, Division, and Office Heads, City employees, vendors, suppliers, third-party administrators, other governmental agencies, and the general public

About the Company

The City of Janesville strives to sustain a community culture where differences are recognized, understood, and appreciated, and encourages individuals from all backgrounds, perspectives, and experiences to consider employment.