About This Role
The Accounting Clerk manages the full accounting cycle, including accounts payable, accounts receivable, payroll, and general ledger activities. This role is essential for maintaining accurate financial records and supporting the accounting team in a manufacturing environment.
Responsibilities
- Manage all aspects of the full accounting cycle: A/P, A/R, payroll, bank reconciliations, journal entries, and general ledger
- Maintain and update the chart of accounts; ensure accurate classification and coding of all transactions
- Process vendor invoices and match purchase orders and receipts
- Generate and issue customer invoices based on sales orders, delivery notes, or project milestones
- Ensure accuracy of billing details including pricing, taxes, shipping, and payment terms
- Coordinate with engineers to confirm job completion or delivery for invoicing
- Monitor aging reports and follow up on overdue receivables
- Collect, review, verify receipts and supporting documentation for all company credit card transactions
- Ensure transactions are properly coded to the correct general ledger accounts, jobs/projects, and departments
- Communicate with cardholders to resolve missing receipts, incorrect coding, or policy violations
- Track raw material and perform monthly inventory reconciliation
- Prepare and post adjusting journal entries
- Reconcile balance sheet accounts and analyze P&L accounts
- Assist with biweekly payroll processing and manage timesheets
- Process employee expense reports
- Prepare and file sales tax and property taxes
- Support external audits and provide necessary documentation
- Provide backup support for other accounting team members during vacations, absences, or peak periods
- Take on additional tasks temporarily as needed to support business continuity
Requirements
- Diploma or degree in Accounting or Finance
- Minimum 3-5 years of full-cycle accounting experience, preferably in manufacturing
- Microsoft Office proficiency including Word and Excel
- Experience working within an ERP system
- Detail-oriented, analytical, and able to meet deadlines
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
- Ability to write routine reports and correspondence
- Ability to speak effectively before groups of customers or employees of organization
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
- Ability to apply concepts of basic algebra and geometry
- Ability to deal with problems involving several concrete variables in standardized situations
- MS Word, Excel, PowerPoint and Outlook experience
- Intermediate Excel is preferred (Formulas, Charts, Pivot Tables)
- Ability to reliably commute to Sacramento on a daily basis for 100% onsite work
- At least three years' experience with full cycle accounting
- 3 years of Microsoft Excel experience
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
About the Company
VPE Thermal is a subsidiary of Vacuum Process Engineering, focused on the heat exchanger business (design and fabrication) for various services. They have a versatile project portfolio with prospects and opportunities ranging from hydrogen systems to particle thermal storage primary heat exchangers and fast sodium reactor primary heat exchangers for nuclear applications. Vacuum Process Engineering has been in business for over forty-five years and is at the forefront of advanced technologies in Energy, Aerospace, Defense, Semiconductor, and Chemical Processing.
