About This Role
This accounting clerk position is responsible for a full range of accounting duties, including accounts payable and accounts receivable. The role ensures that all financial transactions are accurate, timely, and handled in accordance with company policies, procedures, and state and federal guidelines.
Responsibilities
- Maintain systematic, accurate, and timely processing of all accounts receivable, including posting payments, processing deposits, monthly reports, and preparing credit memos
- Contact clients to resolve payment problems, discrepancies, and payment remittance details
- Research and respond to client inquiries regarding payment issues, outstanding items, and general payment questions
- Maintain systematic, accurate, and timely processing of all accounts payable, including refunds for prevailing parties, duplicate payments, and payments issued in error, as well as vendor invoicing and vendor payments
- Identify and investigate issues with refund transactions and obtain mutual resolution of discrepancies
- Maintain vendor profile data for accuracy and efficiency
- Prepare and manage regular check runs
- Report any unresolved disputes to the Accounting Manager for resolution
- Research and reconcile healthcare payment transactions
- Track payments received from multiple entities and ensure proper application
- Investigate discrepancies between invoices, payments, and refund requests
- Process payments and refunds according to federal guidelines
- Maintain compliance with strict government regulations and timelines
- Document work thoroughly and accurately
- Collaborate with internal departments to resolve payment issues
- Adapt to ongoing process changes driven by government updates and system enhancements
- Prepare and ensure accurate, timely completion of month-end, quarterly, and year-end reporting requirements
- Prepare and provide requested documentation and information for audit purposes
- Maintain organized files for all pertinent billing and accounting records
- Ensure the confidentiality and security of all financial files
- Perform clerical duties including answering telephone inquiries, taking messages, filing, scanning, photocopying, and other duties assigned as needed
Requirements
- High School Diploma or equivalent
- Demonstrated high level of accuracy in preparing and entering financial data, with a focus on quality control and self-monitoring
- Ability to add, subtract, multiply, and divide in all units of measure using whole numbers and decimals, with the ability to compute rates and percentages
- Proficiency in multiple software programs, including Microsoft applications
