Accounting Clerk

About This Role

The Accounting Clerk supports the accounting team of a faith-based nonprofit organization, primarily handling accounts receivable, donation transactions, and incoming payment applications. The role also assists with accounts payable payment applications and month-end close activities, suiting an organized and accurate candidate comfortable with managing deadlines and following up on outstanding items.

Responsibilities

• Record incoming payments and revenue transactions accurately and promptly
• Apply payments to the appropriate customer accounts, invoices, or outstanding balances
• Review supporting documentation and ensure transactions include the appropriate account and department coding
• Maintain AR records and assist with aging reports and follow-up on outstanding balances
• Research unapplied payments, missing information, and payment discrepancies
• Reconcile revenue and payment reports to accounting records and identify differences for review
• Assist with applying vendor payments to the correct invoices in the accounting system
• Verify payment details against invoices, approvals, and supporting documentation
• Help research unapplied payments, duplicate entries, and vendor account discrepancies
• Maintain organized payment records and coordinate with the AP team to resolve outstanding items
• Assist with month-end close activities, including account reconciliations, supporting schedules, and follow-up on outstanding transactions
• Maintain complete, accurate, and organized electronic records
• Communicate professionally with internal teams, customers, and vendors
• Follow established accounting procedures and approval requirements
• Provide supporting documentation for audits and other accounting projects as needed

Requirements

• High school diploma or equivalent required
• One to three years of accounting, bookkeeping, or related experience preferred, with an emphasis on accounts receivable or payment processing
• Basic understanding of accounts receivable, accounts payable, and accounting principles
• Experience with accounting software; QuickBooks experience preferred
• Working knowledge of Microsoft Excel, including sorting, filtering, and basic formulas
• Strong attention to detail, organizational skills, and follow-through
• Ability to handle confidential information and work collaboratively

Nice to have:

• Proficiency in written and verbal communication in Spanish

Benefits

• 401(k)
• Dental insurance
• Health insurance