Accounting Assistant

About This Role

This entry-level Accounting Assistant position is a cross-trained function that performs bookkeeping related to accounts payable/receivable, general ledger maintenance, capital/asset management, and database upkeep based on unit assignment. This role assists in system upgrades, updates, changes, customs, and modifications for Accounting and Reporting, and may train entry-level personnel and cross-train other employees. You will complete all assigned work adhering to daily, weekly, and/or monthly deadlines.

Responsibilities

• Participate in the production of documents, spreadsheets, and related supporting detail for administration of capital budgets
• Assist in the analysis of Reimbursable Capital Projects from inception to capitalization, including submission of appropriate invoices for payment
• Maintain PGW's Continuing Property Records (CPR) and Fixed Assets, including capitalization and retirement of assets relative to project specifications
• Maintain, process, and support all monthly detail, invoices, usage, etc., to monthly capital spending as noted in the Capital Authorization Status Report, Capital Progress Report, and Budget Category Status Report
• Update, monitor, and maintain spreadsheets detailing daily investments of both excess operating funds and capital funds
• Maintain all records (actual funds spreadsheet) and prepare appropriate general ledger journal entries associated with all restricted investment
• Open, close, and perform project analysis of non-construction projects in the Accounting system, reconciling monthly detail to the sub-ledger
• Update interest income (4190) schedule monthly and analyze for accuracy
• Participate in the production of documents, spreadsheets, and related supporting detail for administration of accounts payable
• Balance monthly Accounts Payable Trial Balance
• Create purchase requisitions and/or limited purchase orders; submit for proper approval to process departmental invoices, including initiating purchase orders to replenish various departmental petty cash
• Gather all vendor invoices and supporting documentation to process daily payment batches through the Accounts Payable System for general accounts payable checks, wire transfer, payroll, customer refunds, retainage, credit invoices, etc.
• Participate in the production of documents, spreadsheets, and related supporting detail for administration of accounts receivable
• Participate in the production of documents, spreadsheets, and related supporting detail for financial reporting and reconciliation activities
• Maintain related files and documents according to PGW record retention schedules, supplying copies of such documents as requested for internal and external audits
• Analyze, calculate, and reconcile interest income, bank fees, and related general ledger accounts, monthly bank statements for all PGW bank accounts, including collection, assembly, and comparison of bank documents, reports, PGW source documents, etc.