Accounting Assistant

About This Role

Joining MJ as an Accounting Assistant means supporting the people, projects, and daily operations of a growing engineering and consulting firm. As part of the Business Office team, you will use your attention to detail and organizational skills to help prepare client invoices, assist with payment processing, order office supplies, and maintain accurate accounting records. This entry-level position offers an opportunity to develop practical accounting skills while collaborating with colleagues across the firm.

Responsibilities

• Prepare accurate routine and customized client invoices in accordance with contract terms and billing schedules
• Coordinate with Project Managers to review supporting documentation, verify billing information, and resolve discrepancies before invoices are issued
• Assist with accounts payable, including invoice entry, coding, documentation, and payment processing
• Maintain organized and accurate accounting records, files, and supporting documentation
• Respond to routine billing and payment inquiries and coordinate with Project Managers, vendors, and clients as needed
• Perform routine administrative tasks, including office supply ordering, data entry, scanning, and filing
• Assist with other accounting projects and related tasks as assigned

Requirements

• High school diploma or equivalent required
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Knowledge of invoicing, billing, and basic accounting practices
• Ability to learn accounting and project management software quickly
• Strong organizational and time-management skills, with careful attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to manage multiple priorities, meet deadlines, maintain confidentiality, and work effectively both independently and as part of a team

Nice to have:

• Associate degree in accounting, business, or a related field
• Two or more years of accounting clerk, billing, accounts payable, or related experience
• Experience in the engineering, construction, or professional services industry

Benefits

• Eligibility for an annual bonus
• Comprehensive benefits package including medical, dental, and vision insurance
• Generous paid time off, including paid parental leave
• Fully contributed Employee Stock Ownership Plan (ESOP)
• 401(k) match
• Technical training and professional development opportunities
• Flexible schedules

About the Company

McFarland Johnson (MJ) is a 100% employee-owned firm with 80 years of experience delivering innovative engineering, planning, environmental, technology, and construction solutions. Certified as a Great Place to Work, its employee-owners describe MJ's culture as collaborative, people-focused, and supportive.