Accounting Assistant

About This Role

This contract accounting assistant role, reporting to the Senior Property Accountant, is responsible for maintaining financial records, performing financial processes, and recording financial transactions for a private and confidential organization. The role suits an organized, client service-oriented professional who enjoys working in a fast-paced environment and can handle sensitive information with discretion.

Responsibilities

• Support the accounts payable and receivable functions, including responding to inquiries from vendors and customers
• Set up and maintain customer and vendor accounts through reconciliation of monthly statements and related transactions
• Ensure accuracy and authorization of all invoices before processing
• Assist with processing batch bi-weekly, monthly, and ad hoc payments through the EFT system
• Monitor and reconcile company credit card accounts
• Ensure employees are reimbursed for company expenses in accordance with policies
• Coordinate treasury functions such as bank deposits, manual wire payments, and monitoring of daily bank balance
• Charge expenses to accounts and cost centers by analyzing invoices and expense reports
• Maintain ledgers and conduct bank reconciliations
• Summarize payroll transactions prior to posting
• Analyze, report, and file sales taxes
• Scan, organize, and file historical records
• Assist in month-end and quarter-end reporting, as required
• Assist with annual financial statement and simple tax return preparation
• Assist with special projects and ad hoc work
• Maintain a high level of confidentiality while working with varying levels of stakeholders

Requirements

• Self-motivated, with the ability to work independently, strategically prioritize multiple tasks proactively, and shift between priorities with minimal disruption
• Accurate and detail-oriented, reviewing work carefully, identifying discrepancies or missing information, performing self-review on tasks, and investigating issues before processing transactions
• Effective communicator, possessing excellent verbal and written communication skills and able to build and maintain a culture of trust and respect
• Intellectual curiosity and an appetite to continuously learn and develop oneself
• Collaborative, working well with cross-functional teams in addition to the Finance function and leading by example in supporting and working with stakeholders and fellow staff
• Discretion in handling and communicating sensitive information
• Minimum 3 years of relevant, hands-on accounting or administrative experience working in a professional office
• Intermediate knowledge of Microsoft Excel, comfortable using basic formulas, sorting and filtering, and using spreadsheets to reconcile and review financial information