About This Role
An Accounting Assistant who is proactive, highly organized, and possesses excellent communication skills will find an exciting opportunity to manage essential financial records and provide vital operational support in a fast-paced, professional environment. This position is perfect for someone eager to contribute to a collaborative team, manage multiple priorities, and gain broad business exposure.
Responsibilities
- Maintain accurate financial records using QuickBooks, including invoicing, expense tracking, and bank reconciliations
- Manage front office responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls
- Take ownership of spreadsheets and office management software to ensure client and vendor information is current
- Support office management activities such as filing, organizing documents, and maintaining office supplies and scheduling appointments
- Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client communication efforts
Requirements
- Proficiency with QuickBooks accounting software and Microsoft Office suite (Word, Excel, Outlook)
- Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
- Excellent typing speed and data entry accuracy; familiarity with spreadsheets for data management
- Experience with multi-line phone systems and professional phone communication skills
- Bilingual abilities are a plus to support diverse client interactions
- Demonstrated office management experience with a focus on productivity software and technical proficiency
- Exceptional attention to detail for proofreading, filing, and maintaining accurate records
- Strong time management skills to handle multiple responsibilities efficiently
- Associate Degree required, Bachelor’s Degree preferred
- Quickbooks Online: 2 years minimum
- Accounts receivable: 2 years minimum
Benefits
- Health Insurance
- 401(k) Matching
- Paid Time Off
- Employee discount
Important Details
- Expected hours: 40.0 per week
Application Process
- Answer the question: Do you have experience with QuickBooks? If so, have you used it daily, and for how long?
- Answer the question: What is your comfort level with Microsoft Excel?
- Answer the question: Have you handled accounts payable (AP), accounts receivable (AR), or bank reconciliations in your past roles?