About This Role
An Accounting Assistant is sought to join a dynamic construction team. This vital role supports daily accounting operations, manages financial data entry, and assists with administrative tasks to ensure smooth financial workflows. It suits a proactive and detail-oriented professional with enthusiasm and organizational skills to maintain accurate records, facilitate effective communication, and contribute to overall office efficiency.
Responsibilities
- Perform data entry of financial transactions using accounting software such as Foundation, ensuring accuracy and completeness
- Balance bank statements, credit card statements, and ledger accounts to resolve financial discrepancies
- Manage accounts payable and receivable processes, including invoice processing and payment issuance and tracking
- Input timecards, track hours, and assist with payroll processing and employee reimbursements
- Maintain organized filing systems for financial documents, receipts, and correspondence
- Support office management tasks like calendar management, scheduling appointments, and coordinating meetings
- Handle front desk responsibilities including greeting visitors, answering multi-line phone systems, and providing exceptional customer service
- Assist with preparing reports, spreadsheets, and documents using Microsoft Office tools such as Word and Excel
- Provide general clerical support including proofreading documents, managing emails, and maintaining office supplies
Requirements
- High school diploma or GED required
- Proven experience with office management, clerical duties, or administrative support in a professional setting
- 1-3 years of clerical accounting, bookkeeping, or general office experience
- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, and data entry tasks
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Exceptional phone etiquette and customer service skills for front desk interactions and client communication
- Demonstrated attention to detail in proofreading and document management
- Ability to handle multiple responsibilities simultaneously while maintaining productivity and accuracy
Nice to have:
- Associate’s or Bachelor’s degree in accounting, finance, or a related field
- Familiarity with Foundation or similar accounting software
- Previous experience in office experience or as a personal assistant
- 1 year of accounting experience
Benefits
- 401(k)
- 401(k) matching
- Dental insurance