About This Role
This accounting assistant role involves managing and reconciling third-party payments, supporting month-end and year-end closing, and processing various financial transactions. It suits a candidate with a background in accounting or finance who can manage accounts receivable, prepare financial reports, and communicate effectively with staff and members.
Responsibilities
- Enter and process third-party payments and reconcile them to member and organization accounts
- Assist with month-end and year-end closing activities to ensure government and agency receivable transactions are estimated and recorded into the proper accounting period
- Process physical and ACH payments received at the Association Office and complete deposit procedures related to those transactions
- Prepare journal entries as needed
- Serve as primary backup for Accounts Payable Manager
- Generate financial reports related to accounts receivable, including aging reports, cash collections, and bad debt analysis
- Work with staff to update billing information and collect past due balances
- Communicate, coordinate, and train branch staff on proper membership and operating processes and procedures
- Communicate to collection agencies and chargeback centers to ensure accuracy with members disputing charges, send to collections, or those removed from collections
- Work with members and staff to resolve account discrepancies and/or ensure that payments are correctly applied and received in a timely fashion
- Assist branches in processing and uploading any required data and information needed by third-party agencies in their billing requirements
- Utilize various communication channels, such as phone calls, emails, and letters, to follow up with members and collect outstanding payments (i.e., dues and donations) in a confidential manner
Requirements
- Must be at least 18 years old
- Associate
- 2+ years' experience in related work preferred
- Proficiency in Microsoft Office Programs and ability to quickly learn new systems
- Knowledge of basic accounting principles
- Complete required certifications within 60 days of hire
- Complete all required Branch and Position specific trainings as required within two weeks of hire
- Ability to obtain a criminal record clearance
- Maintain a valid California driver
Benefits
- Free YMCA Family Gym Membership and Program Discounts
- Free Medical HMO Plans Available
- Long-term Disability
- Employee Assistance Programs
- Basic Life Insurance
- Affordable Medical PPO Option
