Access Coordinator (PSA II)

Important Recruitment Information for this vacancy

Job Posting closes: open until filled
Required documents (as listed in Qualifications and Required Documents sections) must be uploaded by close date. Incomplete applications may not be considered.

Agency Information

Kansas Department for Children and Families | www.dcf.ks.gov
Rehab Services – Kansas Commission for the Deaf and Hard of Hearing
Administration/Topeka

About the Position

Who can apply: External (Anyone)

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-time

Regular/Temporary: Regular

Work Schedule: Monday-Friday

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Compensation: $46,550.40 annually. Salary may be dependent upon the candidate’s qualifications and experience.

Employment Benefits

In addition to the starting salary, the State of Kansas offers a significant benefits package that is available the first day of employment. All benefits eligible, full-time employees may elect to enroll in:

• Health Insurance including medical, dental, vision (plus optional partner/dependent coverage at reduced cost)
• Creation of and contribution to your personal KPERS defined Retirement benefit
• 9-10 paid, annual holidays
• 12 paid, annual vacation days
• 12 paid, annual sick days
• 1 paid Discretionary Day
• Your personal life insurance policy equal to 150% of your starting salary
• This benefits package represents additional annual compensation.

Visit the Employee Benefits page for more information.

Position Summary & Responsibilities

The Kansas Department for Children and Families is hiring innovators and leaders. If you believe people have the capacity to progress, succeed, grow, and do well in life, you can discover your purpose here! Find more than just a job with DCF. You can be part of the growth and opportunity for our team to help serve the individuals and families in your community. Thrive With Us and find your career and purpose!

Access Coordinator provides support for Services Coordination of Interpreters and other Communication Access Services, serving as primary program staff for Communication Access Fund (CAF), and additional duties include support for KCDHH financial activities and other duties as assigned.

View the full position description:

Qualifications

Minimum Qualifications: *If a driver’s license is required, a copy must be sent to your recruiter following the interview.*

One year of experience in providing direction necessary to implement the objectives of an agency, program or organizational unit. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications: Fluency in American Sign Language is preferred. Knowledge and understanding of Deaf Culture, communication accessibility and communication options, and assistive devices and/or accessible technology. A full grasp of how state government functions along with operation of programs and services will benefit. Good understanding of how interpreters/communication access services providers are trained, qualified, certified or registered will be helpful.

Post-Offer, Pre-employment Requirements:

Security Clearance: A background check (KBI - criminal background, welfare fraud, driver's license and Child/Adult Abuse and Neglect Central Registry) is required for all positions with the Department for Children and Families (DCF) as a condition of employment, which may include fingerprinting and FBI check. Security clearance must be obtained prior to employment with DCF. Must maintain security clearance throughout employment.

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199.
Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

Recruiter Contact Information

Email: DCF.Recruitment@ks.gov

Please reference Job ID Number: Enter job ID # 222251

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov***:*** “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents* for this Application to be Complete

Upload these on the Careers - My Job Applications page

• State of Kansas online application
• Resume
• Cover letter
• Legible copy of valid driver’s license (if driver’s license is required)
• Transcripts** (if educational requirements are listed for this position)
  **If degree is a requirement listed, transcript must show proof of graduation or degree obtained.
• DD214 (if you are claiming Veteran’s Preference)
• Required documents must be uploaded by close date. Incomplete applications may not be considered.

Helpful Resources at jobs.ks.gov***:*** “How, What, & Where do I Upload Documents”.

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785) 296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

E-Verify**:** DCF participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Full Position Description:

No. Each Task and Indicate Percent of Time

E or M

The person in this position has access to protected health information (PHI) under the provisions of the Heath Information Portability Act of 1996 (HIPPA) Privacy Rule. PHI must be treated in accordance with the provisions of the HIPAA Privacy Regulation including the requirements for safeguarding, releasing and recording the release of such information. The person will receive training in the provision of the HIPAA Privacy Regulations as they relate to the duties of this position and has signed a confidentiality agreement.

In addition to the tasks listed below, the incumbent is expected to communicate the Mission, Vision and Guiding Principles of the agency to peers, clients and the public; identify personal strengths and developmental needs to increase job performance and long-term career growth. Continually analyze work processes, seek new approaches and make recommendations to enhance efficiency and effectiveness of the agency. Works in a harmonious and cooperative fashion with other staff to provide efficient and effective customer service. Uses free time as available to assist other staff in the completion of work assignments. Contributes to a positive work environment through a positive, helpful, courteous demeanor towards staff, clients, and the general public. Adheres to appropriate standards of conduct regarding the use of leave and reports to work on time.

50%

20%

20%

10%

E

E

M

E

Support for Services Coordination of Interpreters and Communication Access Services

Assist with services coordination component of KCDHH as this position has direct access to registry of interpreters and communication access services, and related duties include receiving/processing access/service requests, maintaining contacts and close relationships with individual interpreters, interpreting agencies/vendors and communication access services providers.

Primary Program Staff for Communication Access Fund

Function as a primary staff for Communication Access Fund (CAF) program. Assist with ensuring communication accessibility, needs assessment, eligibility for CAF program, and readiness awareness related to communication access services and other needs. Follow up on status of requests filled, confirmation of assignments, and contingencies.

Support KCDHH Financial Activities

Assist with KCDHH financial aspects. This role involves issuing invoices, processing receipts and payable invoices, paying the bills of KCDHH in a timely manner, ensuring account reconciliation, and tracking fees/submissions/related expenses.

Assist with various contracts and vendor transactions. This includes monitoring, tracking and processing all contract related purchases, reconciling monthly reports, reviewing and paying monthly invoices, and researching payments in SMART.

Other Duties as Assigned