About This Role
This role involves coordinating and managing academic operations, faculty, and student support within an educational institution. The Academic Coordinator ensures the smooth execution of academic activities, maintains records, and supports both faculty and students in various administrative and academic processes.
Responsibilities
- Coordinate and manage academic schedules, timetables, and classroom allocations
- Ensure smooth execution of lectures, workshops, seminars, juries, and assessments
- Monitor academic calendars and ensure adherence to deadlines
- Maintain academic records, attendance, and student performance data
- Coordinate with Lakshya digital team for VC meetings, smooth running of courses, workshops, and masterclasses
- Maintain a record of monthly academic achievement and submit a report every month to the management
- Coordinate with CS for the Academic Council and Skills Council meetings scheduled once every 3 months
- Monitor and schedule online classes (AI Class) and ensure the respective faculty logs in on time and the classes are conducted
- Coordinate with faculty members regarding schedules, course delivery, and academic requirements
- Assist in onboarding and scheduling guest lecturers and visiting faculty
- Support faculty in administrative and academic processes
- Act as a point of contact for student academic queries and concerns
- Coordinate student orientation programs and academic briefings
- Monitor student attendance and academic progress
- Send formal warning emails and reach out to parents if there are challenges in students' regular attendance
- Facilitate communication between students and faculty
- Provide placement support, coordinate with studios identified by faculty members, share showreels, and ensure placements happen
- Coordinate examinations, evaluations, assignments, and project submissions
- Prepare examination schedules and ensure proper conduct of assessments
- Invite external jury and prepare jury sheets in coordination with respective faculties, ensuring the jury is conducted as per standards
- Maintain assessment records and result documentation
- Prepare academic reports, meeting minutes, and institutional documentation
- Coordinate with VIT, FTII, SRFTI for the TTT Program and get the training need analysis form filled
- Ensure the training schedule and online links are sent to respective institutions
- Ensure and follow up for payment before the training starts
- Format and structure the detailed course curriculum developed by the faculty members (under training)
Requirements
- Bachelor's degree in Education, Administration, Management, or a related field
- Experience in the AVGC industry
- 3 - 7 years of experience in academic coordination, education administration, or a similar role
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- Proficiency in MS Office and Learning Management Systems (LMS)
- Ability to work collaboratively with faculty, students, and stakeholders
Nice to have:
- Master's degree preferred
- Student counseling and relationship management
- Problem-solving and conflict-resolution skills
- Data management and reporting
- Leadership and team coordination
- Attention to detail and time management