Academic Coordinator

About This Role

Working with Deans, Program Heads, faculty, MIS, and industry partners, the Academic Coordinator ensures that academic operations are efficient, consistent, and ahead of schedule for the College of Architecture and Design (CAD) and the College of Business Management (CBM). This role is for someone who loves organizing complex moving parts, solving problems before they become problems, and seeing their work make a real difference for faculty and students.

Responsibilities

• Prepare faculty loading, class schedules, and classroom assignments in coordination with Program Heads and the Offices of the Deans
• Monitor teaching loads for full-time and part-time faculty
• Track faculty attendance, class cancellations, and make-up classes
• Oversee midterm and final grade submissions and follow up on INC grades with the Registrar
• Administer the Supervisor-Faculty (SupFE) and Student-Faculty (SFE) Evaluations and turn results into useful reports and analytics
• Serve as the academic liaison for EduSuite and ELMS, working with MIS and vendors
• Make sure systems are fully set up before each semester begins
• Keep curriculum, schedules, faculty and room assignments, and academic records accurate and up to date
• Coordinate logistics for guest lectures, conferences, accreditation activities, seminars, workshops, and competitions
• Partner with student organizations, faculty, and external stakeholders to deliver standout college events
• Support the Deans in identifying and engaging industry partners for internships, research, and student development
• Coordinate company visits, networking events, and guest speakers
• Maintain records of partnerships, MOAs, and collaborative projects
• Coordinate academic calendars, meetings, and college activities
• Generate reports and data that guide planning and decision-making
• Contribute to continuous improvement of academic processes and services

Requirements

• Bachelor’s degree in Education, Business Administration, Office Administration, Management, or a related field
• At least 2 years of experience in academic administration, higher education operations, or a related administrative role
• Highly organized, detail-oriented, and comfortable juggling multiple priorities
• Confident working with academic or enterprise systems (experience with EduSuite or an LMS is a plus)
• Strong communicator who can work smoothly with faculty, leadership, students, and external partners
• Proactive problem-solver with a service mindset

Benefits

• Additional leave
• Company Christmas gift
• Company events