Academic Coordinator

About This Role

An Academic Coordinator provides administrative support to a designated department, interacting with faculty, students, and guests. This role is crucial for ensuring an effective student management program and maintaining high-quality administrative functions.

Responsibilities

• Assist manager(s) in ensuring an effective student management program is in place with all relevant department members
• Compile reports on a daily, weekly, monthly, and annual basis
• Assist the department(s) and campus with pre-registration and registration processes as needed and requested, prioritizing customer service
• If applicable, prepare information packets for new students and those crossing over between semesters
• Prepare agendas and records of meetings (minutes) and distribute the information timely and as appropriate, including for faculty meetings
• Maintain confidentiality at all times
• Assist the manager(s) in preparing new team member information
• Collect and route information and documentation to other departments within the campus
• Complete any filing, document preparation, or other duties deemed necessary for the day-to-day operation of the department(s), including compiling reports and data for regulatory bodies
• In the absence of the department manager, assist in taking messages and finding solutions to any questions or matters that may arise
• Perform other duties as assigned

Requirements

• Strong oral and written communication skills
• Proficiency with Microsoft Office Suite
• Well organized
• Follows through assigned tasks with minimal supervision
• Conducts all activities in a professional manner
• Ensures the department(s) is represented in a positive manner at all times