Academic Coordinator

About This Role

Serving as a member of the Thayer administrative team, the Academic Coordinator coordinates faculty members' academic and administrative support activities. The role provides faculty with administrative support, ensures smooth operations, efficiently implements events, and responds to the needs of diverse audiences according to Thayer's mission, strategy, and institutional priorities.

Responsibilities

• Provide support to faculty for classes, labs, and projects
• Prepare course materials using Canvas or other learning management system
• Track student grades
• Manage audio-visual needs
• Maintain files and records as requested
• Coordinate faculty travel to conferences and meetings
• Draft and proofread memos and correspondence for review and signature
• Prepare a wide variety of materials such as correspondence, committee minutes and reports, and handouts
• Assist with other activities associated with achieving academic support priorities
• Serve as contact for inquiries regarding faculty members' activities
• Gather information for meetings, coordinate items for the agenda, and distribute material to participants prior to the meeting
• Coordinate and arrange special events and programs including arranging speakers, locating and reserving facility space, arranging for necessary services, coordinating schedules and itineraries, collaborating with other coordinators, and overseeing events
• Coordinate with other offices and departments to arrange co-sponsorship of events
• Handle confidential or sensitive information, exercising discretion concerning its disposition
• Communicate respectfully with a diverse community
• Prepare and/or support travel expense report submission and reimbursements
• Coordinate Corporate and PCard purchases and submission of forms and receipts
• Manage faculty members' calendars and contact files
• Coordinate and schedule a variety of activities on behalf of faculty members
• Brief the faculty members on changes in schedules and priorities or on matters needing immediate attention
• Coordinate schedules and itineraries, meet and orient visitors
• Establish and maintain files to ensure accuracy and accessibility of information
• Demonstrate professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all
• Perform other duties as assigned

Requirements

• Associate's degree plus 2-3 years' experience or equivalent combination of education and experience
• Experience and skill successfully coordinating high-level administrative support, managing projects and events, and providing high-touch customer service in a professional office environment
• Two or more years of office experience in a related field, with some degree of autonomy
• Knowledge of office procedures
• Strong organizational and planning skills and ability to set priorities
• Highly proficient with computer applications
• Strong communication and interpersonal skills
• Ability to collaborate with others as primary means to achieve results
• Initiative, sound judgment, and ability to work independently
• Ability to maintain confidentiality
• Ability to become proficient in Dartmouth Financial and Procurement systems
• Ability to initiate, process, and reconcile financial purchases, payment requests, purchase orders, and contracts with accuracy and timeliness
• Ability to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow professionals

Nice to have:

• Bachelor's degree

Important Details

• Contract: 6-month term position

About the Company

Dartmouth College is an equal opportunity employer.