Serving as a member of the Thayer administrative team, the Academic Coordinator coordinates faculty members' academic and administrative support activities. The role provides faculty with administrative support, ensures smooth operations, efficiently implements events, and responds to the needs of diverse audiences according to Thayer's mission, strategy, and institutional priorities.
Responsibilities
Provide support to faculty for classes, labs, and projects
Prepare course materials using Canvas or other learning management system
Track student grades
Manage audio-visual needs
Maintain files and records as requested
Coordinate faculty travel to conferences and meetings
Draft and proofread memos and correspondence for review and signature
Prepare a wide variety of materials such as correspondence, committee minutes and reports, and handouts
Assist with other activities associated with achieving academic support priorities
Serve as contact for inquiries regarding faculty members' activities
Gather information for meetings, coordinate items for the agenda, and distribute material to participants prior to the meeting
Coordinate and arrange special events and programs including arranging speakers, locating and reserving facility space, arranging for necessary services, coordinating schedules and itineraries, collaborating with other coordinators, and overseeing events
Coordinate with other offices and departments to arrange co-sponsorship of events
Handle confidential or sensitive information, exercising discretion concerning its disposition
Communicate respectfully with a diverse community
Prepare and/or support travel expense report submission and reimbursements
Coordinate Corporate and PCard purchases and submission of forms and receipts
Manage faculty members' calendars and contact files
Coordinate and schedule a variety of activities on behalf of faculty members
Brief the faculty members on changes in schedules and priorities or on matters needing immediate attention
Coordinate schedules and itineraries, meet and orient visitors
Establish and maintain files to ensure accuracy and accessibility of information
Demonstrate professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all
Perform other duties as assigned
Requirements
Associate's degree plus 2-3 years' experience or equivalent combination of education and experience
Experience and skill successfully coordinating high-level administrative support, managing projects and events, and providing high-touch customer service in a professional office environment
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Two or more years of office experience in a related field, with some degree of autonomy
Knowledge of office procedures
Strong organizational and planning skills and ability to set priorities
Highly proficient with computer applications
Strong communication and interpersonal skills
Ability to collaborate with others as primary means to achieve results
Initiative, sound judgment, and ability to work independently
Ability to maintain confidentiality
Ability to become proficient in Dartmouth Financial and Procurement systems
Ability to initiate, process, and reconcile financial purchases, payment requests, purchase orders, and contracts with accuracy and timeliness
Ability to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow professionals
Nice to have:
Bachelor's degree
Important Details
Contract: 6-month term position
About the Company
Dartmouth College is an equal opportunity employer.
Dartmouth educates the most promising students and prepares them for a lifetime of learning and of responsible leadership, through a faculty dedicated to teaching and the creation of knowledge..
