About This Role
Providing accurate, timely, and student-centered academic guidance to prospective and enrolled students is the core of this Academic Advisor position. The role requires a consistent on-site presence multiple days per week to conduct in-person student meetings, collaborate with faculty and staff, and support campus-based advising, registration, retention, and student-success activities. The Academic Advisor develops projected academic schedules, evaluates transcripts, monitors academic progress, and maintains complete records in the institution’s student information system (“SIS”).
Responsibilities
- Maintain an on-site presence multiple days per week, with availability for in-person student appointments, walk-in advising, registration support, orientation, and campus meetings
- Meet individually and, as appropriate, in groups with prospective and enrolled students to discuss academic goals, program requirements, course selection, academic standing, and graduation planning
- Create and maintain projected academic schedules and individualized academic plans that identify required courses, appropriate sequencing, anticipated completion dates, and potential academic barriers
- Review official and unofficial transcripts, evaluate prior coursework against institutional requirements, and prepare clear transfer-credit analyses or recommendations for review and action by the appropriate academic departments
- Communicate transcript-evaluation findings, course-equivalency information, and academic-placement recommendations to the Registrar, Admissions, program chairs, faculty, financial aid personnel, and other relevant departments
- Enter, update, and maintain accurate and timely student records, advising notes, academic plans, transfer-credit information, and degree-progress information in the SIS and related institutional databases
- Monitor student progress toward completion, including enrollment, course completion, attendance, satisfactory academic progress, academic standing, and remaining degree requirements
- Proactively identify and contact students who may be at risk of falling behind, failing to register, withdrawing, or not completing program requirements on schedule
- Assist students with registration, schedule changes, add/drop requests, leaves of absence, withdrawals, academic appeals, and graduation applications, consistent with institutional policy
- Explain institutional academic policies and procedures, including satisfactory academic progress, attendance, course repeat, transfer credit, probation, academic dismissal, and graduation requirements
- Conduct graduation and degree-completion reviews; identify outstanding requirements and coordinate with relevant departments to resolve record discrepancies
- Refer students to appropriate institutional resources, including faculty, tutoring, disability services, financial aid, career services, counseling, and other student-support services
