This role supports scholar success by providing academic, career, and social-emotional guidance. The advisor works closely with scholars to ensure they meet graduation requirements, maintain engagement, and are prepared for post-secondary opportunities, helping them understand their academic pathway, track progress, access supports, and stay motivated throughout their high school journey.
Responsibilities
Conduct credit audits and maintain up-to-date graduation planners
Monitor scholar academic progress and update transcripts in QuickBase and EMIS
Maintain regular advising check-ins and document interactions
Submit, verify, and communicate weekly credit submissions from teaching staff
Collaborate with teachers to support classroom success
Participate in academic schedule updates in ProgressBook
Track re-engagement of scholars and support reenrollment where appropriate
Guide scholars through post-secondary planning and FAFSA completion
Assist with college applications, job training programs, and transcript requests
Support OMJ seal completion and industry credential tracking
Promote awareness of career pathways and CTE program alignment
Coordinate transition activities for 10th graders entering Work Academy
Enter community service hours into EMIS as logs are submitted
Submit scholar referrals to mental health partners as needed
Collaborate with partners (e.g., APDS) for in-school support
Support overall scholar well-being through proactive outreach and case management
Prepare rosters and assist with administration for EOC, ACT, and STAR testing
Implement testing prep strategies and monitor scholar readiness
Incentivize participation and address testing barriers
Complete weekly data verification and support accountability checks
Review student enrollment files to ensure all required documents have been received and properly uploaded
Monitor enrollment files for missing or incomplete documentation and follow up with families to obtain required items
Assist families with completing enrollment paperwork and navigating enrollment requirements
Maintain accurate and organized student records in the student information system and other enrollment databases
Track enrollment progress and provide regular updates to the Enrollment Coordinator regarding outstanding file requirements
Ensure student records comply with school, district, and state enrollment regulations
Assist with enrollment events, registration sessions, orientations, and recruitment activities
Communicate professionally with parents, guardians, and community partners regarding enrollment requirements and deadlines
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Monitor daily attendance reports and identify students with attendance concerns
Contact parents and guardians regarding student absences, tardiness, and attendance-related issues
Document all attendance interventions, communications, and follow-up actions in the appropriate systems
Maintain accurate attendance records and assist with attendance audits when required
Generate attendance reports for school administration and support staff
Work collaboratively with school counselors, administrators, and academic staff to address attendance concerns and improve student engagement
Assist in implementing attendance improvement strategies and family outreach efforts
Maintain confidentiality of student and family information in accordance with FERPA and school policies
Provide excellent customer service to students, families, staff, and community members
Assist with data entry, filing, scanning, and record management
Participate in department meetings, professional development, and training sessions
Support the overall goals and initiatives of the Enrollment Department
Requirements
Strong organizational and time-management skills
Excellent verbal and written communication skills
Attention to detail and accuracy in record keeping
Ability to maintain confidentiality and professionalism
Proficiency with Microsoft Office Suite, student information systems, and database management tools
Ability to work independently while also contributing as a team member
Strong customer service and family engagement skills
Valid Ohio School Counseling License (preferred but not required)
Bachelor’s degree (preferred but not required)
Experience in academic advising, youth development, or education-based support
Familiarity with Progress Book/EMIS, and QuickBase systems preferred; on-the-job training will be provided
Strong interpersonal, organizational, and communication skills
Demonstrated ability to work with diverse populations and foster equitable outcomes
Ability to manage multiple deadlines and maintain accurate records
Important Details
Performance expectations: Maintain accurate and compliant student enrollment files; Ensure timely follow-up on missing enrollment documentation; Conduct attendance monitoring and outreach consistently and professionally; Meet departmental deadlines and reporting requirements; Contribute positively to enrollment growth, student retention, and overall school operations
